Administrative Officer – £15.01ph plus Hol Pay – Central London

Administrative Officer – £15.01ph plus Hol Pay – Central London


Administrative Officer – £15.01ph plus Hol Pay – Central London

Start 3rd September 2019 for 8 weeks initially 

We are recruiting for an experienced Administrative Officer to join one of London’s leading Universities. If you have previous experience gained within a Higher Education institute in a similar post, we’d love to hear from you!


General Administration

  • First point of contact for staff and students
  • Developing efficient and effective office systems
  • Liaising with central services
  • Supporting maintenance of space and facilities logging issues through standard channels, requesting and issuing keys as required, keeping relevant records
  • Ordering goods and services
  • Assisting with requesting and amending staff contracts or processing standard payments for one-off duties
  • Assisting with staff recruitment procedures
  • Supporting local health and safety arrangements
  • Giving practical support to new staff members and visitors
  • Supporting the organisation of events such as seminars, conferences, public engagement programmes, social events
  • Liaising with colleagues in relation to general administrative matters
  • Providing support and information to departmental, programme heads, the School Administrative Manager and the Director as required
  • Acting as a computer and print rep
  • Amending and updating web pages or other sources of information
  • Scheduling and minuting meetings and committees

Teaching and Student Support

  • Assisting with the coordination of teaching provision and timetabling
  • Supporting the module registration process, assisting students with basic queries or escalating as necessary
  • Annual module maintenance and approval
  • Setting up and updating registers in student attendance monitoring system
  • Loading assessment and examinations materials onto in house system
  • Setting up Moodle Turnitin sites, monitoring submission throughout the year
  • Administering the examinations scrutiny process at programme, departmental and subject level
  • Organising the oral examinations process
  • Providing support for Examinations Boards as required
  • Filing and archiving exam scripts and paper copies of assessed work



  • Excellent communication skills
  • A good team player, with an ability and willingness to work both collaboratively within a team but also independently when required
  • Strong time management skills and the ability to prioritise effectively
  • Ability to multitask and work productively in a busy environment
  • where interruptions can occur frequently
  • Excellent attention to detail
  • Ability to work well and remain calm when under pressure
  • Strong IT skills
  • Willingness to learn new systems as necessary
  • Enthusiastic and self-motivated


Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.