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Administrator – £13.12ph plus Hol Pay – Central London


Administrator – £13.12ph plus Hol Pay – Central London

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  • Administration
  • Anywhere
  • Posted 6 days ago

Administrator – £13.12ph plus Hol Pay – Central London

Start ASAP for three months initially 

We are recruiting for an experienced Administrator to join one of London’s leading Universities. If you have previous experience gained within a Higher Education, we’d love to hear from you!

THE ROLE

Duties

  • First point of contact for students, employees and visitors either by telephone or in person
  • Manage the departments communication, including email, post and telephone calls and directing them to the appropriate team member
  • Monitor and maintain the staff generic email account, dealing with and responding to emails appropriately
  • Manage the departments diaries, booking appointments for clients and sending out relevant forms and questionnaires prior to appointments
  • Process all staff related questionnaires which are received from the portal
  • Maintain accurate, confidential and secure systems for recording electronic and scanning paper of the department records
  • Undertake secretarial work in support of the staff when required, including minute taking at team and clinical meetings, and audiotyping
  •  Provide cover and assist with the duties of other administrative staff when required
  • Contribute to the development of administrative procedures and practice
  • Contribute to departmental meetings and cross HR meetings as required

 

PERSON SPECIFICATION

  • Experience of working in a busy reception/customer focus environment
  • Experience of dealing with people both face to face and on the telephone
  • Experience of providing a broad range of administrative and secretarial support to a team and anticipate their administrative needs
  • Experience of setting up administrative and office systems and monitoring effectiveness
  • Experience of using computerised record keeping systems or database applications
  • Strong organisational skills
  • Ability to work accurately and with attention to detail
  • A thorough working knowledge of Microsoft office systems
  • Excellent levels of literacy and numeracy
  • Excellent interpersonal skills
  • Well-developed written and oral communication skills

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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