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Centre Administrator – £18.20ph plus Hol Pay – Central London


Centre Administrator – £18.20ph plus Hol Pay – Central London

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Centre Administrator – £18.20ph plus Hol Pay – Central London

Immediate start for one month initially, extension possible

 

We are recruiting for a Centre Administrator to join one of London’s leading Universities. Prior experience is a must for this role.

 

MAIN DUTIES AND RESPONSIBILITIES

Administration

  • Responsible for the day-to-day management of administration of the centre including purchasing; travel arrangements; diary organisation; office management.
  • Work closely with the Institute Director and other senior colleagues in the design and development of administrative and communications processes for the grant’s programme of work.
  • Responsible for the implementation of administrative systems.
  • Responsible for the design and upkeep of KPIs tracking systems in line with reporting requirements.
  • Develop and maintain effective internal communication systems and practices through the grant lifecycle.
  • Organise, minute and follow up on agreed actions for meetings.
  • Act as liaison between departments, ensuring administrative policies and procedures are adhered to, and that requests for information are responded to.
  • Take a proactive approach to managing the centre’s administration proposing and implementing new systems when required.

 

Finance

  • Support the Institute Administrator in all finance matters – raising purchase orders, expenses, honorariums, forward planning and quarterly returns and liaising with BEAMS finance colleagues on a wide range of queries at all levels.

 

Research grant administration and management

  • Use the online tool Worktribe to help cost projects and where relevant work with the lead project officer to interpret guidelines and offer advice. To work with Research Pre- and Post-Award colleagues on a range of processes facilitating grant management.

 

Programme administration

  • Support programmes in the following areas: Timetabling, Department Teaching Committee, Staff Student Consultative Committee, recruitment initiatives, open evenings, student load exercise, student surveys and liaise extensively with Faculty office colleagues.

 

Office management

  • Actively contribute to the day to day running of the Institute including ordering in supplies, presentation of the premises, security systems, IT and general house-keeping.

 

PERSON SPECIFICATION

Experience

  • Experience of administration within a higher education environment
  • Experience of grant administration
  • Experience of working with a range of stakeholders and managing partnerships
  • Experienced in producing high quality written communications, including reports, minutes and emails
  • Experience in working with a broad portfolio of projects
  • Demonstrable experience in developing and managing systems and processes

 

 Skills and Abilities

  • Excellent verbal communication skills
  • Excellent interpersonal and presentation skills with the ability and confidence to represent the centre in a professional manner
  • Outstanding organisational and time management skills
  • The ability to work to a high standard with great attention to detail
  • Proficiency in general workplace IT software (eg. Microsoft Office applications)
  • Ability to self-motivate and take initiative
  • A willing and flexible approach

 

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity

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