Finance Research Administrator – £15.01ph plus Hol Pay – Central London

Finance Research Administrator – £15.01ph plus Hol Pay – Central London


Finance Research Administrator – £15.01ph plus Hol Pay – Central London

Start ASAP to the end of October 2019 initially



Finance Administration:

  • To respond to finance/research queries as appropriate.
  • To deal with students’ and visitors’ expense claim forms by completing financial information, getting signatures, scanning and keeping records and sending off to Accounts Payable.
  • To request new suppliers to be set up on the system.
  • To create requisitions and generate Purchase Orders from approved suppliers for order requests placed by academic staff, IT staff and others
  • To receipt items on the system so that invoices are paid.
  • To raise sales invoices as and when required, request approval, and send them off to suppliers.
  • To liaise with suppliers and customers and also with Central Services to resolve queries.
  • To deal with staff, students, visitors queries relating to their claims and payments in a timely manner
  • To generate financial reports and circulate to relevant account holders.
  • To prepare costings for research grant applications following requests from Academic Staff and to keep within required Research Services timeframe for approval and sponsor submission deadlines.
  • To undertake any other reasonable duties that may be required within the team and by the team manager.

Other duties

  • To be responsible for monitoring staff and PhD students photocopying quotas by liaising with IT staff for reports and data.
  • To assign copier codes as and when requested.
  • To be responsible for assigning keys for lockers, taking deposits and recording in the system.
  • To be responsible for dealing with locker keys being returned and refunding deposits.
  • Ensure all post is collected every day from the finance team pigeon-hole.
  • To inform staff/students to collect ordered items delivered to the finance office
  • To undertake filing, photocopying, dealing with external and internal correspondence and liaising with the team to avoid duplication.



  • Previous relevant experience as a finance officer which would enable the post holder to carry out the duties of this post.
  • Experience of online systems/databases.
  • High level of proficiency with standard office software such as MS Office, Word, and must include spreadsheets, word processing, Electronic file management, e-mail and e-calendars.
  • Able to adapt to new software and systems quickly.
  • Good organisational skills using methodical approaches and paying close attention to detail.
  • Excellent verbal and written communication skills.
  • Ability to work effectively under pressure, manage workload and prioritise tasks effectively and work to tight deadlines.
  • Ability to work collaboratively as a team and independently.
  • To respect confidentiality at all times.
  • Administrative work within the Higher Education sector and in a finance/research setting.



Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.