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Governance Support Officer – £15.01ph plus Hol Pay – Central London


Governance Support Officer – £15.01ph plus Hol Pay – Central London

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Governance Support Officer – £15.01ph plus Hol Pay – Central London

Start ASAP to 1st April 2020 initially

 

We are recruiting for an experienced Governance Support Officer to join one of London’s leading Universities. If you have previous experience in a PA type post, we’d love to hear from you!

 

PURPOSE OF THE POST

  • To provide effective and efficient administrative/secretarial support to the Director and to other senior Academic Services colleagues
  • To service various committees and working groups etc, and to act as one of the administrative secretaries
  • To provide effective support to the Manager and the Registrar to support Council
  • To coordinate administrative processes across the department

 

MAIN DUTIES

  • To provide support to key committee
  • To act as Secretary to Committees and working groups as required
  • Provide administrative and secretarial support to the Manager, including the annual Team ‘away-day’ event and social events
  • To assist with the scheduling of, and making arrangements for meetings to provide support with the collation and distribution of papers
  • To act as Secretary to Honorary Degrees and Fellowships Committee
  • To maintain the Academic Board membership records
  • To maintain the committee web pages
  • To provide support to other members of the department with the collation and distribution of papers
  • To provide support to central quality assurance systems
  • To serve as Administrative Secretary to the teams conducting Internal Quality Review
  • To provide support to other administrative processes across the department, such as programme approval and academic partnerships
  • To provide administrative and secretarial support to the Director
  • Diary management for the Director
  • Scheduling, and making arrangements for, internal and external meetings
  • Processing expense claims and invoices
  • To coordinate and produce the annual online calendar of events, deadlines and meetings
  • To coordinate other administrative processes across the department, including processing of expenses claims, invoices and purchase orders, and ordering of stationery when necessary

 

PERSON SPECIFICATION

  • Comprehensive and up-to-date knowledge of office systems and procedures, including the ability to source online information reliably and quickly
  • A good understanding of the culture within higher education or a similar environment
  • Administrative experience in higher education and/or in a large and complex organisation
  • Report-writing and committee servicing experience
  • Excellent oral and written communication skills and an ability to communicate effectively with a wide range of people
  • Excellent English language skills, including accurate grammar, spelling and punctuation
  • Ability to absorb, understand and retain information, both oral and written
  • Excellent organisational skills and the ability to prioritise in the face of competing demands and to meet tight deadlines
  • Ability to work with minimum supervision and take individual responsibility for defining and meeting targets
  • Accuracy and attention to detail, both written and numerical
  • Proof-reading skills
  • Strong analytical and problem-solving skills
  • A high level of computer literacy and keyboard skills; knowledge of standard Microsoft Office applications
  • Tact, discretion and an understanding of and respect for principles of confidentiality
  • A combination of personal initiative and the ability to work well as part of a team including assisting colleagues at short notice

 

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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