Part Time Administrative Assistant – £12.08ph plus Hol Pay – Central London

Part Time Administrative Assistant – £12.08ph plus Hol Pay – Central London


Part Time Administrative Assistant – £12.08ph plus Hol Pay – Central London

21 hours per week

Start – ASAP for 6 months initially

We are seeking an experienced Administrative Assistant who can support two Finance Directors. This is a fantastic opportunity for someone who has experience of working within a gallery, museum or similar cultural organisation.


  • Managing the administration of committees, Planning Teams, supporting the Finance & Planning Director with preparing and distributing papers in a timely fashion.
  • Co-ordinating the Register of Interests declarations and ensuring the Gifts and Hospitality register is kept up to date.
  • Co-ordinating and collating the preparation of the annual report narrative including liaising with other Departments to commission information as required.
  • Co-ordinating internal and external meetings as requested and collating/organising papers for meetings as required.
  • Maintaining comprehensive filing systems, both electronic and paper as appropriate.
  • Ensuring relevant Finance documentation is archived
  • Undertaking other administrative tasks for either Director as relevant to the scope and level of the role.
  • Promoting sustainable working practices and reducing the environmental impact of the Gallery’s operations in line with its Sustainability Statement.
  • Preparing refreshments for the various sub-committee meetings mentioned above


  • Demonstrable administrative experience.
  • Demonstrable experience of using initiative and working independently to support a senior/high profile leader.
  • Demonstrable experience of handling confidential and sensitive information and dealing with Trustees and senior staff.
  • Previous experience within a museum or gallery or similar cultural organisation is highly desirable.
  • Excellent IT and keyboard skills including Microsoft office, Outlook, PowerPoint and Excel. Excellent interpersonal skills and with the ability engage effectively with a range of stakeholders at different levels
  • Excellent organisational skills with the ability to manage a number of tasks simultaneously.
  • Excellent writing skills with experience of minute taking.
  • The post holder must be able to prioritise their work including being able to effectively support two people
  • Able to work flexibly and under pressure.
  • Committed to high levels of customer service with a willingness to develop new approaches, learn new skills and review the effectiveness of current work.
  • A strong commitment to equality and diversity with the ability to balance differing needs.


Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.