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Part time PA – £14.72ph plus holiday pay – Central London


Part time PA – £14.72ph plus holiday pay – Central London

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PA – £14.72ph plus holiday pay – Central London

Start ASAP for one month initially, extension possible

PART TIME – 18.25 hours per week

 

MAIN PURPOSE OF THE JOB

  • Provide secretarial support to the Director.
  • Deal with all correspondence by post, e-mail and telephone; prepare and type correspondence, reports, screening phone calls, enquiries and requests, and handling them when appropriate.
  • File correspondence accordingly both in paper form and electronically.
  • Maintain diary of the Director.
  • Organise in-house, local, national and international meetings; itineraries and travel arrangements to UK and overseas conferences and meetings.
  • Arrange travel, visas and accommodation.
  • Meeting and greeting visitors at all levels of seniority.
  • Arrange Catering (teas, coffees and lunches) as requested.
  • Arrange Agendas, take dictation and minutes or equivalent as requested.
  • Producing documents, briefing papers, reports and presentations.
  • Ensure the Professor is well prepared for meetings by distributing paperwork and Agenda’s ahead of meeting day.
  • Responsibility for Finance with regard to ordering stationery and other sundries for the department.
  • Expense administration.
  • Maintain Outlook with contact details of key colleagues and professional contacts.
  • Access the Professors email and flag and action as appropriate.
  • Undertake responsibility for all issues regarding the building and maintenance for it.
  • Ensure that records and files are kept up to date.
  • Continue to refine administrative systems.

PERSON SPECIFICATION

  • Intermediate/Advanced level of MS Office with fast and accurate keyboard skill
  • Strong secretarial and administrative skills including working at PA level
  • Excellent understanding of grammar and punctuation
  • Experience of handling international travel arrangements
  • Experience of working with and having a high regard for confidential information
  • Shorthand skills
  • Experience of web design and management
  • Good verbal and written communication skills
  • Numerate with good organisational skills
  • The ability to deal effectively and pleasantly with people at all levels and from different cultures by telephone, email and in person
  • Able to work with the minimum of supervision and to use initiative where required
  • Experience of working in the higher education sector and of working with students
  • Ability to handle a varied workload and to work under pressure with a good sense of humour, whilst maintaining attention to detail
  • A flexible approach to work

 

 

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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