Programme Administrator (x2) – £15.28ph plus Hol Pay – Central London

Programme Administrator (x2) – £15.28ph plus Hol Pay – Central London


Programme Administrator – £15.28ph plus Hol Pay – Central London


1. Start Immediately to the beginning of December 2019 initially

2. Start 17th October 2019 – 1st November 2019 (covering annual leave)


We are recruiting for an experienced Programme Administrator to join one of London’s leading Universities. If you have previous experience gained within a Higher Education institute, we’d love to hear from you!



  • Providing general administrative support for all aspects of the programme(s) including registration, exam boards, online learning and the day-to-day running of teaching and learning activities
  • Acting as a key contact point and providing clear advice, guidance and information to students, potential students, colleagues, and external stakeholders
  • Developing, maintaining and reviewing effective manual and computer-based information and filing systems
  • Drafting high-quality correspondence and e-communication and assisting with the preparation of management information and reports, setting up spreadsheets and presentation materials for internal colleagues and external bodies
  • Contributing to the continuous monitoring of programme standards and administration and provide support for accreditation and quality assurance processes
  • Assisting with induction, support and mentoring arrangements for new tutors and student helpers during peak periods
  • Taking a lead on specific activities and initiatives from time to time, to develop and improve processes and procedures
  • Basic programme related financial administration i.e. raising purchase orders or organising related invoice approval
  • Providing support for the Systems Team, including providing cover for colleagues and undertake other duties commensurate with the level of this role as may reasonably be requested.



  • Experience of working in a busy office environment, with excellent administration skills and an organised and flexible approach to work
  • Excellent IT skills, including email, the internet, software, and particular strength in Excel, Word, and using databases
  • Excellent record keeping skills and the ability to conduct analyses using spreadsheets and databases including the ability to interpret and disseminate information appropriately to high standard of quality in terms of presentation and accuracy
  • The ability to assess a situation and take appropriate follow-up action including being able to prioritise under pressure, work accurately and meet tight deadlines, exercising initiative and working independently as appropriate
  • Experience of working independently and managing priorities whilst also being an active member of a team, supporting colleagues and contributing to the effective operation of the team
  • Excellent verbal and written communication and interpersonal skills
  • Experience of designing, developing, maintaining, reviewing and improving administrative, management and information systems
  • Experience of financial administration
  • Committed to your own ongoing professional and personal development.
  • Experience of working in Higher Education and knowledge of issues relating to HE administration.



Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.