Project Administrator – £14.72ph plus Hol Pay – Central London

Project Administrator – £14.72ph plus Hol Pay – Central London


Project Administrator – £14.72ph plus Hol Pay – Central London

Start W/C 23rd October to Christmas 2017



We are looking for an organised individual to assist in a very busy department within a Central London University.



To support the Team and Professor, undertaking duties in administration, planning and organisation. The job will involve a range of different responsibilities and tasks and will include, managing the enrolment of students in the Moodle e-learning environment, organising management meetings and diary management.



  • To provide administrative support including diary management, handling correspondence, arranging travel and organising events
  • Manage the enrolment of students in the Moodle e-learning environment
  • Advertise upcoming courses using the website and mailing list
  • Manage social media and the website with regular posts to inform, promote and advertise about the Course
  • Regular monitoring and reporting of student progression / completion using Moodle outputs and using these to update the Team as well as sending to other organisations monthly
  • Monitoring and reporting on feedback received about the Course
  • Organise and monitor the marking of Mini Projects by tutors
  • Validation of completion of the course (“graduation”) from data provided by Moodle outputs or by staff
  • Maintenance of a database of “graduates”
  • Monitoring and acknowledging correspondence sent to the team on the main email address
  • Organising management and other meetings
  • Minuting management and other meetings
  • Organising and supporting teaching events both face-to-face and online
  • Monitoring and receipting income and assuming financial responsibility for day-day running of the project, including ordering, processing expenses and monthly financial monitoring and reporting
  • Diary management, including organising tutorial appointments
  • Monitoring and updating Standard Operating Procedures as required
  • Co-ordination of administrative tasks


Skills and/or Abilities

  • Excellent organisational skills, including the ability to prioritise in the face of competing demands
  • Well-developed interpersonal skills, enabling the post-holder to negotiate about sensitive and confidential matters with tact and discretion
  • Able to work independently using well developed initiative under minimal supervision, recognising when advice/input needs to be sought
  • Ability to work collaboratively, flexibly and effectively with colleagues
  • Excellent verbal and written skills
  • Excellent IT skills, including a high degree of competence with Word, Excel, PowerPoint and e-mail clients, and the ability to self-teach new software packages
  • Ability to pay close attention to detail, and ability to correct and format text when proofreading



  • Experience in administration, preferably in higher education
  • Significant experience of committee work and minute taking including co-ordinating the production of papers, devising agendas
  • Demonstrable experience of designing, implementing and maintaining efficient office systems and procedures
  • Experience of successfully planning a range of events
  • Experience of successfully monitoring financial accounts and advising others on budget allocations
  • Experience of marketing of an educational programme
  • Experience of working in a scientific academic environment




Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.