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P/Time Events Administrator – £13.12ph plus hol pay – Central London


P/Time Events Administrator – £13.12ph plus hol pay – Central London

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P/Time Events Administrator - £13.12ph plus hol pay – Central London

Start ASAP to Christmas 2019 initially

PART TIME – THURSDAYS AND FRIDAYS WEEKLY (SET DAYS) 

 

We are recruiting for an Events Administrator to join one of London’s leading Universities on a part time basis. If you are looking for a part time post (Thursdays and Fridays weekly) and have previous experience supporting events, please do send your CV across!

 

MAIN DUTIES

  • To undertake the administrative tasks involved in setting up and organising events (such as monitoring and recording registrations, preparing event signage, producing name badges) at the request of the Events Coordinators
  • To manage delegates enquiries and correspondence
  • To apply for CPD accreditations from outside organisations as requested by the Event Coordinator
  • To maintain the Events webpages
  • To undertake post-event administration including maintaining accurate event attendance information and process feedback
  • To communicate through clear verbal and written correspondence with staff, delegates and service providers
  • To be responsible for collating information for event brochures
  • To take responsibility for small projects within large scale events
  • To assist with logistical briefings for colleagues, in particular facilities staff (Porters, Cleaners, Catering staff etc.), as directed by the Events Coordinators
  • To be responsible for ordering stationery supplies for events and maintaining adequate levels of the same
  • To attend and work on events organised by the Team, as requested by the Events Coordinators, which will include occasional evening and early morning

GENERAL RESPONSIBILITIES

  • Manage the department’s general account and respond to general enquiries
  • Attend staff meeting and training as required
  • Any other duties as are within the scope, spirit and purpose of the job, the title of the post and its grading as requested by the line manager.

 

PERSON SPECIFICATION

  • Excellent Customer Service skills
  • Proficiency in Microsoft Office (Word, Excel and PowerPoint), Internet and email
  • Excellent communication skills and the ability to establish and maintain good relations with a wide range of individuals from different professional backgrounds
  • Ability to work effectively as part of a team or independently
  • High degree of flexibility and initiative; ability to ask for advice where needed
  • Excellent planning and time management skills
  • Be prepared to work outside of normal working hours on occasion

 

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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