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Reception & Training Executive – £21,000 – Central London


Reception & Training Executive – £21,000 – Central London

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Reception & Training Executive - £21,000 – Central London

Are you looking for the next step in your career? Do you have experience of working in a busy office and want the opportunity to shine in a diverse Reception/Administration role? If so then I have the perfect role for you!

MAIN PURPOSE

Reception duties front of house and to provide administration support to the Membership and Training departments, with assistance to other departments on an as and when basis. The role is based two days in the membership department and three days on Reception.

SPECIFIC RESPONSIBILITIES

  • To staff the reception area including operating the switchboard, fielding calls and greeting visitors
  • Accepting deliveries, sorting and delivering post (both internal and external)
  • Overseeing room booking system, assisting in setting up and clearing meeting rooms, providing refreshments
  • Replying to emails or forwarding to relevant department
  • Logging and reporting any breakages/damage to building/office equipment
  • Liaising with key suppliers e.g. stationary companies, cleaners, maintenance companies, photocopier suppliers
  • Providing filing, photo copying and binding services for other staff as required
  • Assisting with franking, organising special deliveries and monitoring mailing room equipment.
  • Data Entry
  • Data Cleansing
  • Compiling course feedback forms and producing reports
  • Printing course materials – handouts, hard copies, Certificates of Attendance.
  • Producing delegate course files – binder, various documents, e.g. agenda, delegate list, speaker biog, training news flyer etc.
  • Filing booking forms and feedback forms.
  • Setting up of courses (refreshments etc.)
  • Updating the website
  • Provide administrative support for events including Road Shows, Speaker Evenings, AGM, Training and Networking events, including attendance at events when required

To include:

  • Administering internal room bookings, external venues and catering arrangements
  • Distributing promotional materials
  • Administering/processing registrations and waiting lists
  • Liaison with speakers
  • Preparation of delegate packs/badges
  • Servicing of registration desks
  • Completing post-event administration procedures
  • Provide ad-hoc overflow PA support to the CEO

PERSONAL PROFILE

  • Have excellent organisational skills
  • Excellent numeracy, oral and written communication skills
  • Flexible team player
  • Ability to deliver high productivity, capable of accurate processing of a heavy workload and achieving deadlines
  • Methodical approach to work, with ability to pay close attention to detail, and to undertake procedures accurately and effectively
  • Excellent computer skills, including experience of the Microsoft Office suite, plus aptitude for using database systems
  • Able to prioritise a diverse work load
  • Able to work independently and effectively
  • Able to resolve problems and act quickly if issues arise

Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

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