Research Operations Contracts Officer – £21.17ph – £22.18ph plus Hol Pay – Central London

Research Operations Contracts Officer – £21.17ph – £22.18ph plus Hol Pay – Central London


Research Operations Contracts Officer – £21.17ph – £22.18ph plus Hol Pay – Central London

Start ASAP for 3 months initially

Are you looking for a challenging role?   Do you have experience of working in Higher Education? We are recruiting for a Research Operations Contracts Officer to join a leading University in Central London.


The role holder is responsible for providing advice and guidance to staff on project applications and contractual issues in line with funder terms and conditions and for drafting, negotiating and signing research and consultancy contracts. Additional responsibilities for developing knowledge in a variety of areas, such as systems and processes, quality assurance, compliance and training courses.

This role combines proficiency in project application and contract administration with an area of specialist expertise e.g. project costing, funders’ terms and conditions, contract administration, EU administration or price/contract negotiation.


  • Support the Research Operations Manager by managing the administrative processes relating to applications and research/consultancy
  • Contribute to the development of policy, priorities and agendas by highlighting issues and suggesting improvements
  • Responsibility for the day-to-day administration of the Faculty’s research and consultancy contracts in conjunction with the Department and Project administrators, as appropriate
  • Providing advice and assistance on interpreting funders’ terms and conditions

  • Providing advice and guidance on costing and pricing
  • Playing an active role in price negotiation
  • Investigating any differences between submitted and awarded budgets as part of the contract process
  • Drafting, reviewing and negotiating research-related contracts)
  • Drafting, negotiating and issuing post-award amendments and sub-contracts as required
  • Reduce legal liability, assessing risk, seeking optimal payment terms and academic publication rights
  • Ensure processes are carried out on a timely and accurate basis
  • Be responsible for maintaining a database to ensure a complete history of contract negotiations and progress
  • Take responsibility for the accurate and complete entry of research and consultancy contracts into the management systems
  • Produce accurate reports and analyses of contract processing statistics from the management systems
  • Proactively identify problems at an early stage and resolve or refer them as appropriate
  • Provide specialist expertise and knowledge in one or more areas of research contracts (eg. contract administration, funders’ terms and conditions, EU applications and contract negotiation)
  • Build and maintain good relationships with key funders by resolving pre- award issues
  • Participate in relevant external professional networks and disseminate information to Faculty teams and staff.
  • Proactively provide high quality advice to researchers and administrators
  • Undertake any other duties as reasonably requested


  • Have specialist training or hold qualifications in research contracts
  • Research management (preferably within Higher Education)
  • Working effectively and flexibly
  • Working in a customer-focused environment, meeting customer needs


  • Communicating complex information to non-specialists
  • Working independently and proactively
  • Working with high levels of accuracy and attention to detail
  • Providing informal or formal guidance and training
  • Developing written guidelines and/or training materials
  • Writing/developing material for the web
  • Knowledge ofContract law
  • Proven ability to understand and interpret complex contract documentation and funder financial terms and conditions
  • Proven ability to understand, interpret, apply and develop policies and procedures




Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.