Space Management Project Manager – £18.56ph plus Hol Pay – Central London

Space Management Project Manager – £18.56ph plus Hol Pay – Central London


Space Management Project Manager - £18.56ph plus Hol Pay – Central London

Start ASAP for six months initially


Are you experienced within Space Management and looking for a new role? How would you like the opportunity to join one of London’s leading Universities as a temporary member of staff?

This role is to assist with a large office relocation, so experience within a similar project is requested.



Space Management

  • To maintain a comprehensive list of all the department’s space allocations and plans relating to planned office relocation project for the department and to provide detailed regular reports on progress; maintaining a summary of developments and routinely update documents for reference, reporting on the these to stakeholders within the department, the Faculty and wider.
  • To routinely update the department’s Space Database and ensure that all details are accurate in liaison with the various research groups and centres.
  • To ensure that records regarding departmental furniture needs for the relocation and increasing occupancy within the departmental footprint.
  • To work closely with the Facilities Manager, Staffing and Facilities Manager, Departmental Manager and Chair of the Departmental Space Committee, in order to manage the Department’s office relocation projects, optimising and maximising utilisation of the space and making best use of facilities and equipment.
  • To provide timely and proactive reports and information for the Facilities Manager, Staffing and Facilities Manager and the Departmental Manager on status of office relocation.
  • To contribute to the departmental space risk register and propose plans for the mitigation and/or management of those risks.
  • To coordinate activities to ensure that suitable space is available for academics, students, researchers and professional services within the new office location.
  • To liaise with key stakeholders such as Central Estates, Faculty Project Board, Heads of research groups and Principle investigators

Financial Management

  • To negotiate the purchase and contractual arrangements for general departmental equipment associated with the office relocation.
  • To monitor and report on transactions associated to the office relocation project.
  • To liaise with the departmental manager and Facilities Manager with regards to overall spend on relocation and how best to minimise spend where possible.

Health and Safety

  • To maintain an awareness and observation of Fire, Health and Safety Regulations associates with office relocations.
  • To adopt and promote awareness of the University’s Environmental Sustainability Policy and other initiatives.
  • To coordinate the Departmental Major Incident Plan in conjunction with the Facilities Manager & Head of Technical Support, ensuring that the Plan is kept up-to-date, and that any changes are communicated to the Departmental Major Incident Team.



  • Recognised qualification in Health and Safety e.g. NEBOSH Certificate (Desirable)
  • Experience of facilities and or Space management within a large organisation
  • Strong project management skills
  • Experience of office relocation and associated stakeholder management
  • Excellent IT skills (Microsoft office, spreadsheets, databases, email, etc.)
  • High level of literacy and numeracy
  • Ability to organise and prioritise a varied and demanding workload
  • Ability to demonstrate effective negotiation skills to work with and through others
  • Ability to comprehend complex situations quickly and to provide creative solutions where appropriate
  • Ability to work with staff at all levels, within and outside the organization
  • Proven track record in administration and management within HE or similar environment
  • Excellent independent research skills and ability to present results of research in different formats to different audiences
  • Demonstrable experience of understanding and interpreting a variety of figures and statistics, and delivering accurately against operational deadlines
  • Experience of change management



Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.