Trials Administration Assistant – £11.70ph plus Hol Pay – Central London

Trials Administration Assistant – £11.70ph plus Hol Pay – Central London


Trials Administration Assistant – £11.70ph plus Hol Pay – Central London

Start Monday 22 January for up to 3 months initially

Are you an Administrative Assistant with an eye for detail and able to work to tight deadlines? If you have experience of working within Higher Education, please get in touch.


The Trials Administrative Assistant is part of the administration team and supports the Trials Administrator and Trials Manager in the day to day running of the on-going trials. This is a busy role assisting with filing, dispatching and other duties as listed below.


  • To print and mail trial literature in required languages (protocols, summaries, patient leaflets, newsletters etc) and planning ahead to ensure a continuous supply
  • To prepare and dispatch custom made trial folders to collaborators around the world
  • To prepare and dispatch country specific ethics application packs
  • To package and mail gift incentives and certificates to collaborators around the world
  • To prepare conference packs and teaching session packs
  • Timely distribution of all of the above, keeping accurate records of dispatches
  • To order office stationery, to monitor and service the fax machine, printers and other office supplies
  • To prepare and mail promotional mailshots using MS Word mail merges
  • To file trial documents including confidential patient data
  • To enter trial data forms into the trial database
  • To contribute to team meetings
  • To undertake any other task required by the Trial Administrator, the Trial Manager or the Clinical Co-ordinator, commensurate with the level of the role
  • To provide support, as necessary, to Head of Unit.



  • Able to communicate effectively both verbally and in writing
  • Excellent customer service
  • Ability to work on own initiative and as part of a team
  • Liaise with staff at all levels
  • Build successful relationships with various colleagues
  • Proven ability to manage high volumes of work
  • Ability to manage priorities
  • Extremely organised
  • Excellent IT skills
  • Great attention to detail
  • Accurate
  • Quick learner



Due to time constraints and the number of applications we will only be able to respond personally to successful candidates. Hopefully you will be one of those. If not please do feel free to send your CV again for any other positions that are of interest.

Gray & Associates is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.